Office Assistant

About this role

Provide administrative and clerical support to ensure efficient daily office operations at the dry port facility.

What you'll be doing

• Provide general administrative support to management and departmental staff
• Prepare, format, and distribute documents, reports, and correspondence
• Maintain organised filing systems both physical and electronic
• Maintain records of delivery notes, purchase orders, invoices, and internal memos
• Support daily office operations including scheduling and meeting coordination
• Manage incoming and outgoing correspondence (emails, letters, courier packages)
• Perform data entry and keep databases up to date
• Answer phone calls and direct inquiries to the appropriate persons
• Monitor office supplies and coordinate procurement as needed
• Assist HR with employee documentation and personnel record keeping
• Support the finance department with filing and basic accounting documentation
• Welcome visitors and maintain accurate visitor logs
• Report maintenance issues for office equipment and facilities

Requirements

• Diploma or Certificate in Business Administration, Office Management, Secretarial Studies, or Administrative Management
• 1–3 years in office administration or clerical support
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Nice to have

• Experience in a logistics, transport, or business environment preferred
• Good communication and interpersonal skills